The Barnsley Fencing Club Constitution (January 2004)
The Club shall be known as "The Barnsley Fencing Club".
The objects of the Club are:
To facilitate and promote the achievement of excellence in fencing by members.
To provide facilities and training in fencing.
To further the general interests of fencing.
To support the BFA. For this purpose the Club shall be affiliated to the BFA and shall encourage its members to become individual members of the BFA and participate in competitive fencing events.
Membership of the Club is open to everyone over the age of seven.
The rights and obligations of membership shall be afforded to:
(a) everyone who has paid a membership fee.
(b) everyone who has attended at least half of the Club sessions and paid session fees over the previous three months.
(c) parents and guardians of any members under the age of eighteen.
The Club Committee reserve the right of refusing or canceling membership, in the light of behavior inappropriate to membership. In the event of membership being cancelled, the member will in the first instance be suspended for a period of six weeks, during which time they may appeal against the decision.
The affairs of the Club shall be administered by a Committee consisting of:
Chairman, Treasurer, Secretary, Head Coach, Youth Representative, Adult Representative, Ordinary Members.
The Committee shall have a minimum of three members and a maximum of nine.
The Committee shall have the power to co-opt anyone to its meetings, but he or she shall not have the power to vote.
The Committee shall have the power to fill causal vacancies.
The Chairman shall have a casting vote at a Committee meeting.
The Secretary shall give not less than three days notice of a Committee meeting to all Committee members.
Half the total membership of the Committee shall form a quorum at a Committee meeting.
The Officers and Committee members shall serve for one year, and may stand for re-election.
The Committee shall meet at regular intervals.
Officers and Committee members shall be elected at a General Meeting by a simple majority of those present and voting.
The Annual General Meeting shall be during the month of January and shall be called by the Secretary giving not less than fourteen days notice to all members. The notice must include details of any proposed changes in the Club rules.
Accounts will be presented at the AGM.
The Chairman shall have a casting vote at a General Meeting.
One third of the membership shall form a quorum at a General Meeting.
Votes at a General Meeting shall be passed by a simple majority of those present and voting except for changes in the Rules.
An extraordinary General Meeting may be called by the Committee or at the written request of twelve members.
The Committee has the right to interpret these rules, and to settle any question not provided for in the rules, but no addition or alteration to the rules may be made except at a General Meeting. Any changes to the rules shall require a two thirds majority, votes may be made in person or by proxy with signed endorsement.
Changes and alterations in the rules shall be reported to the Secretary of the BFA.
Duties of Officers:
The Chairman of the Club is responsible to the members for the overall running of the Club: this includes ensuring that the Club meets its objectives, financial affairs, the conduct of meetings, and ensuring that the Officers and Committee members carry out the duties delegated to them.
The Treasurer is responsible for supervising the collecting of subscriptions, paying and receiving money, running the Club account, keeping proper records of payments and receipts, and for presenting accounts at the AGM. The Treasurer should be consulted about major items of expenditure and ensure that any expenditures are appropriate to the objects of the club.
The Secretary is responsible for the day-to-day administration, drafting and circulating agendas and minutes and dealing with correspondence.
(d) Head Coach
The Head Coach shall be responsible for supervising and directing all aspects of club activity relating to training and competitions.
(e) Youth Representative
The Youth Representative shall oversee aspects of the club activity relating to youth fencing, the well being of youth members and shall
represent the interests of youth members.
(f) Adult Representative
The Adult Representative shall oversee aspects of club activity relating to adult fencing, the well being of adult members and shall
represent the interests of adult members.
(g) Ordinary Committee Members
Ordinary Committee Members shall take an active interest in the well being of the club and attend meetings regularly.
Duties of Members:
Club members should support the interests and objectives of the club. Club members should be civil and well behaved toward other members and visitors to the club. Club members should practice in a safe manner and follow the BFA safety guidelines. Club members should not bring the club into disrepute and should behave in a sporting manner at all fencing events.
In the event that the club should be wound up, the assets of the club shall become the property of the British Fencing Association.